Executive Assistant Temp 2026

About the Company

A family owned real estate development firm that was founded in 1976. Our office is located in Newport Beach.

Job Requirements:

• Good verbal and written communication skills.
• Good people skills and team player willing to assist in wide range of tasks.
• Shows initiative.
• Possesses good analytical skills and detail oriented.
• Excellent computer skills including Excel, Word and Outlook, Timberline experience a plus.
• Must be comfortable in small office environment (5 other employees).
• Professional business attire required at all times.

Administrative Office Support

• Assist with scanning, copying, and document preparation as directed by staff
• Assist with incoming mail and vendor invoices as directed
• Answer and route incoming office calls as needed
• Provide general clerical support to accounting and property management staff

Administrative Filing & Document Organization

• Bring physical and drive specific filing systems up to date as directed
• Organize documentation by property, vendor, and payment date as directed
• Label, index, and archive accounting and property management records as directed
• Assist with backlog reduction of administrative filing as directed

Property Management Administrative Support

• Assist with filing vendor service records and correspondence as directed
• Maintain organized property and vendor files as directed
• Update vendor directory
• Update vendor insurance certification renewals and tracking as directed
• Assist with bid requests and letting correspondence as directed

Accounting Clerical Support

• Organize and file vendor invoices and payment backup documentation
• Match paid invoices to check stubs and payment reports
• Assist with organizing Invoices Paid by Property reports
• Provide general administrative support to the Controller as directed

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance.